Southwind HS Track Replacement

SUBMISSION DEADLINE:
In order to be eligible for consideration, bids must be received in the Procurement Services Office no later than 11:00 AM CST on February 12, 2021, 160 South Hollywood Street, Room #126, Memphis, TN 38112. Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid in the Office of Purchasing & Supply Services prior to the deadline. Any bid received in the Purchasing Office after the submission deadline, no matter what the reason, will be returned unopened. Bids responses delivered to any other location shall not constitute delivery to the Procurement Services Office.

BID OPENING:
The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet. At the time of the public bid opening (as directed on the front cover sheet), the Buyer or designee shall open all bids received and record the responses. A copy of the bid tabulations will be made available upon written request via Open Records Request. The SCBE shall then review all responses and analyze the results of the bidding process. A final recommendation(s) shall be prepared by the requesting department. Upon acceptance and approval of the bid(s) by the Procurement Director, the Director may grant its approval subject to such conditions as it may deem appropriate.

All bids shall be publicly opened at the Procurement Services Office, 160 South Hollywood Street, Room 126, Memphis, TN 38112 on the date specified on the bid. In the event of inclement weather on the due date of a bid and The SCBE is closed, the bid will be due and opened on the next business day at the same time as specified in the bid or applicable addendum.

PRE-BID MEETING:
A mandatory pre-bid meeting is scheduled for this project and the responders are required to sign-in at the School’s Main Office at the stated date/time and location listed below.
7900 E. Shelby Drive, Memphis, Tn 38125, on February 2, 2021 @ 9:30 AM CST. Any site visits / walkthroughs must be coordinated between the Contractor and the School’s Building Engineer.
NOTE: SCS will be practicing “Social-Distancing” for all Pre-Bid meetings and gatherings during this time period in order to promote a safe and healthy working environment for both employees and perspective bidders. Bidders must wear appropriate PPE gear during these meetings.

QUESTIONS AND INQUIRIES:
No interpretation of the meaning of the specifications or other documents will be made to any Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given consideration, the questions must be received NO LATER THAN February 3, 2021 @ 2:00 PM CST. Questions that are deemed to be substantive in nature will be responded to in the form of an addendum and posted on SCBE by 4:00 PM CST on February 5, 2021, at Shelby County Schools. Please do not submit question in PDF format.